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Information for incoming staff for a short period of teaching or training

Staff from partner institutions wishing to visit the National and Kapodistrian University of Athens (NKUA) for a short teaching or training period should contact the International Relations Office of their institution in order to be informed about their internal selection procedure.

Nomination

After the selection, partner institutions send their nominations to the NKUA’s European and International Relations Department (erasmus[at]uoa[dot]gr) within the deadlines mentioned below. Staff nominations are only accepted within the agreed fields of study as they are mentioned in the fields of study and flows table on the previous page.

For the nomination, partner universities must send, a nomination email, a curriculum vitae of the staff member and a signed provisional Mobility Agreement for teaching or training to the European and International Relations Office (erasmus[at]uoa[dot]gr).

Nomination deadline for student mobility for spring semester: November 30th

After receiving the nominations, our Department will inform them on the approval or not of nominations.

Application procedure

Following that, selected participants must upload:

  • an online application form  (instructions for the application see here)
  • a valid passport
  • a document issued by the bank stating the details of the bank account of the participant where the financial support should be transferred (bank account number, bank account holder, bank name, Address of the bank branch, Clearing/BIC/SWIFT number, IBAN number). The document must be in English.

Online application deadline for staff mobility for spring semester: January 15th

An Acceptance/Invitation letter then will be sent to them in order to apply for a visa.                    

One month prior to the mobility period participants must also upload:

  • Copy of the ticket or e-ticket and receipt of payment of the ticket
  • Copy of visa (if necessary)
  • Copy of the insurance contract issued or translated in English covering health care insurance
  • Copy of the arrival boarding pass 

Upon arrival

Upon arrival at NKUA (1st day) participants must check-in at the European and International Relations Department of NKUA. Our office is situated in the center of Athens, in the first floor of the Historical Central Building of the National and Kapodistrian University of Athens, [Propylaia], at 30, Eleftheriou Venizelou street (ex Panepistimiou str.), 106 79 Athens, Greece http://maps.uoa.gr/en/  in order to:

  • Sign the original Erasmus+ Grant Agreement. The European and International Relations Department starts then the procedure of payment of the first part (80%) of the financial support. The Grant agreement and the order of payment are sent to the Accounting department in order to proceed to the bank transfer. The Accounting department usually needs 2 to 3 weeks to complete the process.
  • Submit the original ticket or e-ticket, the receipt of payment and the arrival boarding pass.

Leaving NKUA (5th day) participants must check out at the European and International Relations Department of the NKUA to submit a duly completed and signed Certificate of Teaching or Training

After departure

After departure and within 20 calendar days participants must:

  • Complete and submit the EU online survey they will receive from the European Commission via automatic email. Participants who fail to complete and submit the online EU Survey may be required to partially or fully reimburse the financial support received.
  • Upload the departure boarding pass and a short report of the activities during the visit accompanied by a short photo gallery.

Following that, NKUA starts the procedure of payment of the second part of the financial support (20%).

Information about the National and Kapodistrian University of Athens

The National and Kapodistrian University of Athens has 9 Schools and 43 Departments. Most of the Departments and administrative services are located in the University Campus in the area of Zographou, others are located in the area of Goudi and the rest in the center of Athens. More about the location of Departments, please see here:  https://en.uoa.gr/contact_and_maps/

For general information about the University’s profile, departments, facilities and services, etc. you can visit the University’s website https://en.uoa.gr/ and also see its Self Portrait https://en.uoa.gr/fileadmin/user_upload/EN/Uni/SELF_PORTRAIT_english_AUG_final.pdf

Financial matters

The mobilities concern a short teaching or training period of 5 days plus 2 travel days. Incoming staff will receive financial individual support of 160€ x 5 days (5 teaching/training days) and 160€ x 2 days (2 travel days). If travel days coincide with teaching/training days, no extra travel days are paid. 

Incoming staff also receive an extra fund for travel costs, which is calculated according to the kilometric distance between home country and Athens, no matter if the participants pay more or less for their travelling, independently of the route they may choose and the means they may use:

Country of origin

Financial individual support/day

Financial support for travel costs

China

160 €

820 €

Georgia

160 €

275 €

Jordan

160 €

275 €

Israel

160 €

275 €

Russian Federation

160 €

360 €

Ukraine

160 €

275 €


The start date of the mobility period shall be the first day that participants need to be present at NKUA and the end date shall be the last day participants needs to be present at NKUA. One day for travel before the first day of the activity and one day for travel following the last day of the activity shall be added to the duration of the mobility period and included in the calculation for individual support. The total duration of the mobility period should have a minimum of 5 days per mobility activity. A minimum of 8 hours of teaching per week has to be respected.

The financial support or part of it shall be recovered if participants do not carry out the mobility activity in compliance with the terms of the agreement they have signed. However, reimbursement shall not be requested when participants have been prevented from completing their mobility activities due to force majeure.

Incoming staff are required to have a bank account in their name at home country. A first part of the payment, representing 80% of the total financial support (individual and travel support), shall be made after the signature of the Grant Agreement by both parties. More specifically: The Grant agreement is expected to be signed by participants upon arrival at the European and International Relations Department of NKUA during the first day of their visit. Then, the European and International Relations Department starts the procedure of payment of the 80% of the financial support. The Grant agreement and the order of payment are sent to the Accounting department in order to proceed to the bank transfer. The Accounting department usually needs 2 to 3 weeks to complete the process.

The remaining 20% of the financial support shall be payed after the departure of staff members, the final estimation of the mobility period and the successful submission of the online EU survey. The order of payment is sent to the Accounting department in order to proceed to the bank transfer. The Accounting department usually needs 2 to 3 weeks to complete the process.

Participants must provide proof of the actual dates of start and end of the mobility period based on the Certificate of Teaching or Training. The boarding passes and tickets are the supporting documents of participants’ mobility and indicate the participants’ place of departure and arrival.

Language requirements

The National and Kapodistrian University of Athens generally requires a B2 Language Level according to the CEFR, unless it is stated otherwise in the Inter-Institutional Agreement.

Visa information

Incoming staff from most of the non-EU countries need to apply for a visa, prior to their arrival in Greece. It is advised to start the visa application process as soon as possible, since the procedures can require a considerable amount of time.

See the list of countries requiring or not a visa at the website of the Ministry of Foreign Affairs of the Hellenic Republic http://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/countries-requiring-or-not-requiring-visa.html

Participants should contact the nearest authorized Greek Consulate and receive information regarding all the necessary documents, as well as the formal application procedure. Greek Missions around the world can be found at: http://www.mfa.gr/en/appendix/greece-bilateral-relations/a.html. One of the documents required is the Invitation/Acceptance letter participants receive from our office after the submission of their application. 

Health insurance

It is mandatory by the European Commission that participants are clearly informed in advance about issues related to health insurance, general liability insurance coverage for third party and personal accident coverage in the host country.

For this type of mobility, only health insurance coverage is mandatory by the European Commission. Basic health insurance coverage is usually provided by the national or private health insurance of participants during their stay in another country. However, the coverage of the basic health insurance may not be sufficient, especially in case of repatriation and specific medical intervention. In that case, a complementary private insurance is useful.

Participants themselves are responsible for the insurance costs from the grant received for the realization of the mobility activity.

It is the responsibility of the institutions to ensure that participants are aware of health insurance issues. Therefore, a photocopy of a health insurance contract covering basic and emergency issues in Greece, issued in English, must be uploaded one month prior to the start of the mobility period.