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Information for incoming students

The National and Kapodistrian University of Athens has 9 Schools and 43 Departments. Most of the Departments and administrative services are located in the University Campus in the area of Zographou, others are located in the area of Goudi and the rest in the center of Athens. More about the location of Departments, please see here: https://en.uoa.gr/contact_and_maps/

For general information about the University’s profile, departments, facilities and services, etc. you can visit its website https://en.uoa.gr/ and see the Self Portrait of the University https://en.uoa.gr/fileadmin/user_upload/EN/Uni/SELF_PORTRAIT_english_AUG_final.pdf 

Language of courses

The main language of instruction at National and Kapodistrian University of Athens is Greek with the exception of the Departments of Foreign Languages and Literature which offer courses at each Department’s main language. In addition, the School of Law offers specialized programs in English, French, German and Italian, while the Departments of Political Science & Public Administration, Economics and Communication & Media Studies offer a number of courses in English.  A few postgraduate courses are also taught in other languages (mainly in English).

In all other Departments there are special arrangements for Erasmus+ students who have only English language knowledge. The most common one is the assignment of essays in English with the use of English bibliography.

The National and Kapodistrian University of Athens requires good knowledge -Level B2- of English language (or Greek, depending on the field of study) so that students are able to communicate and function within an academic context. 

Students who wish to improve their knowledge of Greek during their stay in Athens, can register for the Modern Greek language courses offered free of charge to all Erasmus students by the National and Kapodistrian University of Athens. The courses are offered by the Modern Greek Language Teaching Centre of the University, in both winter and spring semester (13 weeks/semester, 6 hours/week).  Students that succeed in the examinations at the end of each semester obtain 6 ECTS credits. For more information, see http://en.greekcourses.uoa.gr/programme-of-courses.html

Financial matters

Incoming students receive financial support from Erasmus+ EU funds from the National and Kapodistrian University of Athens. The financial support consists on an individual support for the mobility period, 850 EUR per month calculated on the exact days of stay, and a grant to cover travel costs calculated according to the kilometric distance between the place of origin of incoming students and the place of the activity (see table below).

Country of origin

Financial individual support/month

Grant for travel costs

China

850 €

820 €

Georgia

850 €

275 €

Jordan

850 €

275 €

Israel

850 €

275 €

Russian Federation

850 €

360 €

Ukraine

850 €

275 €


Incoming students shall receive their first part of payment, representing 80% of the total financial support, after the signature of the Grant agreement. The Grant agreement is expected to be signed by students upon arrival during the first days of their mobility period. In order to sign the agreement a bank account in a Greek bank must be opened. The required documents for this purpose are listed below in section “Registration”.

After the signature of the Grant agreement, the European and International Relations Department sends the order of payment to the Accounting department in order to proceed to the bank transfer. The Accounting department usually needs 2 to 3 weeks to complete the process.

The remaining 20% of the total financial support shall be payed after the successful submission of the online EU survey during the last month of the mobility period. Within a period of 20 days after the submission of the EU survey and the final estimation of the mobility period, the 20% of the financial support shall be payed or a recovery shall be issued in case a reimbursement is due. 

The financial support or part of it shall be recovered if incoming students do not carry out the mobility activity in compliance with the terms of the agreement they have signed. However, reimbursement shall not be requested when incoming students have been prevented from completing their mobility activities due to force majeure.

Health insurance

It is mandatory by the European Commission that students have adequate health insurance coverage. 

Basic health insurance coverage is usually provided by the national or private health insurance of students during their stay in another country. However, the coverage of the basic health insurance may not be sufficient, especially in case of repatriation and specific medical intervention. In that case, a complementary private insurance might be useful.

Incoming students themselves are responsible for the insurance costs from the grant received for the realization of the mobility activity.

It is the responsibility of the institutions to ensure that participants are aware of health insurance issues. Therefore, a photocopy of the insurance contract covering basic and emergency issues in Greece, issued in English, must be uploaded one month prior to the start of the mobility period.

Visa information

Incoming students from most of the non-EU countries need to apply for a visa prior to their arrival in Greece. It is advised to start the visa application process as soon as possible, since the procedures can require a considerable amount of time.

See the list of countries requiring or not requiring a visa at the website of the Ministry of Foreign Affairs of the Hellenic Republic http://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/countries-requiring-or-not-requiring-visa.html

In order to apply for a visa, students should contact the nearest authorized Greek Consulate and receive information regarding the formal application procedure as well as all the necessary documents. One of them is the Acceptance letter issued by the European and International Relations Department of NKUA (see below, chapter Nomination). Greek Missions around the world can be found at: http://www.mfa.gr/en/appendix/greece-bilateral-relations/a.html).

Nomination

Students from partner institutions wishing to study at the National and Kapodistrian University of Athens should contact the International Relations Office of their institution in order to be informed about their internal selection procedure.

After the selection, partner institutions send their nominations to the NKUA European and International Relations Department’s (erasmus[at]uoa[dot]gr) within the deadlines mentioned below. Following that, selected students must read carefully all information posted on this website and submit all necessary documents on time.

Student nominations are accepted only for the spring semester of the academic year 2019-2020 and within the agreed on the inter-institutional agreements fields of study.

For the Nomination, partner universities must send a nomination email, a current transcript of records of the student and a provisional learning agreement to the European and International Relations Office (erasmus[at]uoa[dot]gr).

Nomination deadline for student mobility for spring semester: November 30th

Once nominations are received by partner universities, students themselves must upload:

  • an online application form (instructions for the application see here)
  • a learning agreement signed by the partner university and themselves
  • a valid passport.

Online application deadline for student mobility for spring semester: December 15th

After receiving the application form and inspection of all documents, our Department will send them further information and an acceptance letter which they will need to apply for a visa.

Registration

Once students have received their acceptance letter, they must complete the following steps to register as exchange students at the National and Kapodistrian University of Athens. They must upload the following documents:

  1. copy of the health insurance contract covering mandatory health care insurance, in English.
  2. copy of visa (if needed)
  3. copy of receipt of ticket or e-ticket payment with all ticket details
  4. copy of mandatory documents for the opening of a bank account in a Greek bank upon arrival:

4.1 Official document stating the full name of the student, father’s and mother’s first name, permanent address at home country, officially translated in ENGLISH. The original must be submitted to the bank upon arrival.

4.2 Official document stating the Tax identification number of the student and an official document indicating whether the student has income or not, officially translated in in ENGLISH. The original must be submitted to the bank upon arrival.

Deadline for sending documents 1 to 4.2 for spring semester: January 31st

Once students arrive to Athens they have to check-in at the European and International Relations Department of NKUA (Historical Central Building of the National and Kapodistrian University of Athens, Propylaia, 30, Panepistimiou (El. Venizelou) street, 106 79 Athens, Greece) http://maps.uoa.gr/en/

  • Submit the original receipt of ticket or e-ticket payment and the arrival boarding pass
  • Start bank account opening process where the financial support should be paid. The required documents are the following:
    1. Passport
    2. The original official documents 4.1 and 4.2 mentioned in the above paragraph
    3. Copy of a Greek mobile phone connection contract
    4. Copy of an apartment rental contract indicating the address of the student in Athens 
    5. Certificate issued by our office stating the name of the student, the mobility period and the grant amount
  • Submit a photocopy of the first page of the bank passbook with the details of your new bank account (bank account number, bank account holder, bank name, Clearing/BIC/SWIFT number, IBAN number)
  • Sign the original Erasmus+ Grant Agreement for Studies
  • Receive the Certificate for the Admission as an Erasmus+ International Mobility Student which is necessary for the enrollment in the respective Department of NKUA and other information concerning their stay and studies.

Learning Agreement

Before the Mobility
The purpose of the Learning Agreement is to provide a transparent and efficient preparation of the exchange to make sure the student receives recognition for the activities successfully completed abroad. The Learning Agreement informs the host university about the courses the students are planning to take and guarantee recognition of the courses back at the home university. The first part of this document, Before the Mobility (tables A and B) needs to be sent together with the nomination and should be confirmed before the beginning of the exchange period.

In the Learning Agreement students have to fill in the courses they would like to attend at the National and Kapodistrian University of Athens. Only Learning agreements within fields of study mentioned in the inter-institutional agreement are accepted. 

The Learning Agreement must be signed by the responsible person at home university and sent to the European and International Relations Department of NKUA together with the other application documents.

Students’ programme of studies is discussed and finalized with their academic coordinators upon their arrival in Athens. Then, the Learning Agreement is signed by all parties.

During the Mobility
If students wish to change the courses they have chosen at a later date, they can do this using the part During the Mobility of the form, tables A2 and B2 and repeat the procedure of signatures.

Accommodation

Since there are no rooms available for Erasmus students at the Student Residences, the Department of European and International Relations is supported by the Erasmus Student Network ESN Kapa Athens in order to assist foreign students to find private accommodation https://www.esnkapa.org/accommodation-0

Furthermore, they can use the platform: https://www.uniplaces.com or other online platforms.

Indicative prices for private accommodation range from 200 Euro to 300 Euro. Usually, renters are asked to pay in advance a fixed amount (equivalent to the rent of two months) as a deposit, which will be returned to them upon their departure on the condition that no damage or unpaid bills are remaining.

Until permanent accommodation is found, students may stay at certain Foreign Institutes’ Guest Houses or Youth Hostels located in the center of Athens, at relatively low prices. 

Students are also strongly advised to ask from ESN Kapa a buddy (a student who will come with you everywhere) to help you during your first days in Athens with all practical matters, https://www.esnkapa.org/content/find-buddy.

Orientation Day

It is strongly suggested to all incoming students to attend the Orientation Day, as it is an important step of starting their Erasmus studies.

During the Orientation Day, students are pre-registered and they are given the “Certificate for the Admission as an Erasmus Student” which is necessary for the enrollment in their respective Departments.  They also receive information concerning their stay and their studies at the National and Kapodistrian University of Athens.

In addition, the incoming students will get acquainted with the Greek students from the ESN Kapa Organization and will have the opportunity to discuss about practical matters concerning their stay and studies and also obtain the ESN Card.

The Orientation Day takes place at the Main building of the University [Propylaia] at 30 Eleftheriou Venizelou str. (ex Panepistimiou str.), https://maps.uoa.gr/en/, in the center of Athens, twice per year.

 For the academic year 2019-2020 the Orientation Day are scheduled as follows:

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First semester:  Tuesday, September 17th 2019 (at 10:00)

Second semester:  Wednesday, February 12th 2020 (at 10:00)

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If a student arrives after the Orientation Day, he/she must report first to the Erasmus Office of the International Relations Department in order to register and obtain the “Certificate for the Admission as an Erasmus student” and then proceed with the enrollment in the chosen Department.

Academic calendar

http://en.interel.uoa.gr/erasmus/erasmus-student-mobility/academic-calendar.html

Enrollment in the chosen Department

For the enrollment at the respective Departments, students have to visit the Secretariats of the Departments.

After the enrollment, the Department's Secretariat will provide them with a personal identification number (PIN) in order to activate a personal account to get a username. By using the username and password they can apply for the academic Identification Card (academic ID card). The online procedure is in Greek, so, students are advised to ask the assistance of your ESN buddy or the Secretariat's staff. The academic ID card identifies them as students at the NKUA and it gives them the right of access to libraries, sport facilities, museums etc. It also enables them to issue a half-priced personalized Ath.ena Card for all means of transport (to issue the card for the first time, passport, academic ID card and 1 photo are needed).

Erasmus students are offered 2 free meals per day in the university restaurants. In order to obtain the card for the free meals, they have to download and fill in the Application form for the meals card, get it checked and stamped by the Secretariat of their Department and submit it along with two photographs to the Meals Service at the University Club (4th floor, Ippokratous 15 (in the center of Athens, https://maps.uoa.gr/en/90/30), Tel.:+30 210-3688216, +30 210-3688230, +30 210-3688228).

More information about other University Services available to Erasmus students you can see here.

Going back home

Towards the end of the Erasmus+ international mobility period, the steps students need to take before returning to their countries and the required documents in order to complete the process of participation in the program:

  • Submit online: Complete and submit the EU online survey they will receive from the European Commission via automatic email. 
  • Upload at the beginning of the last month of their stay:
    - A copy of the final version of the learning agreement including any changes they made.
    - A copy of the receipt of the departure ticket or e-ticket payment with all ticket details.

Submit personally to the European and International Relations Department the Transcript of records and a Certificate of enrollment/Βεβαίωση εγγραφής issued by the Secretariat of the respective Departments and get their Certificate of participation to the Erasmus+ International Mobility Program. 

The procedure of payment of the remaining 20% of the financial support must be completed before the departure of students for their country, after the successful submission of the online EU survey, the final estimation of the mobility period and the submission of the above mentioned documents.

Upon arrival to their country, students must finally upload:

  • their departure boarding pass
  • a short report of activities during the Erasmus+ mobility period accompanied by a short photo gallery.