Information for incoming staff for a short period of teaching
The mobilities concern a short teaching or training period of 5 days plus 2 travel days. Staff from partner institutions wishing to visit the National and Kapodistrian University of Athens (NKUA) for a short teaching or training period should contact the International Relations Office of their institution in order to be informed about their internal selection procedure.

Nomination
After the selection, partner institutions send their nominations to the NKUA’s European and International Relations Department (erasmus[at]uoa[dot]gr) within the deadlines mentioned below. For the nomination, partner universities must send a nomination email and a curriculum vitae of the staff member to the European and International Relations Office (erasmus[at]uoa[dot]gr).

Nomination deadline for spring semester: November 30^th
Nomination deadline for winter semester:  May 30^th

Application procedure

Application for teaching 
        
Instructions for the application  

Selected participants for teaching must upload to the application:

• Invitation letter from a School/Department (or the BIP coordinator) of NKUA
• Copy of valid passport
• the Mobility Agreement for teaching signed by the applicant and the representative of both Universities

Selected participants for training must upload to the application:

• Invitation letter from a School/Department/Administration service of NKUA
• Copy of valid passport
• the Mobility Agreement for training signed by the applicant and the representative of both Universities

One month prior to the mobility period participants must also upload:

• copy of the ticket or e-ticket and receipt of payment of the ticket
• copy of the insurance contract issued or translated in English covering AT LEAST health care insurance

Online application deadline for staff mobility for spring semester (March to July): January 15^th 

An Acceptance letter will be sent then to participants in order to apply for a visa (if needed).   

Financial matters
The mobilities concern a short teaching or training period of 5 days plus 2 travel days. Incoming staff will receive financial individual support of 160€ x 5 days (5 teaching/training days) and 160€ x 2 days (2 travel days). If travel days coincide with teaching/training days, no extra travel days are paid. 
Incoming staff also receive an extra fund for travel costs, which is calculated according to the kilometric distance between home country and Athens, no matter if the participants pay more or less for their travelling, independently of the route they may choose and the means they may use.
To calculate the distance in kilometers between your home university and National and Kapodistrian University of Athens, click here: https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator
The funding corresponding to the range of distances in kilometers are as follows:

The start date of the mobility period shall be the first day that participants need to be present at NKUA and the end date shall be the last day participants needs to be present at NKUA. One day for travel before the first day of the activity and one day for travel following the last day of the activity shall be added to the duration of the mobility period and included in the calculation for individual support. The total duration of the mobility period should have a minimum of 5 days per mobility activity. A minimum of 8 hours of teaching per week has to be respected.
Participants shall receive their first part of payment, representing 80% of the total financial support, after the signature of the Grant agreement. The remaining part (20%) of the financial support shall be payed after the departure of staff members, the final estimation of the mobility period and the successful submission of the online EU survey (see below).
Participants must provide proof of the actual dates of start and end of the mobility period based on the Certificate of Teaching or Training. The boarding passes and tickets are the supporting documents of participants’ mobility and indicate also the participants’ place of departure and arrival.
The financial support or part of it shall be recovered if participants do not carry out the mobility activity in compliance with the terms of the agreement they have signed. However, reimbursement shall not be requested when participants have been prevented from completing their mobility activities due to force majeure.

Visa information
Incoming staff from most of the non-EU countries need to apply for a visa, prior to their arrival in Greece. It is advised to start the visa application process as soon as possible, since the procedures can require a considerable amount of time.

See the list of countries requiring or not a visa at the website of the Ministry of Foreign Affairs of the Hellenic Republic http://www.mfa.gr/en/visas/visas-for-foreigners-traveling-to-greece/countries-requiring-or-not-requiring-visa.html
Participants should contact the nearest authorized Greek Consulate and receive information regarding all the necessary documents, as well as the formal application procedure. Greek Missions around the world can be found at: http://www.mfa.gr/en/appendix/greece-bilateral-relations/a.html. One of the documents required is the Invitation/Acceptance letter participants receive from our office after the submission of their application. 

Insurance
The participants need adequate insurance coverage. Insurance coverage shall include a mandatory private health insurance (a liability insurance and an accident insurance is optional. Liability and accident insurances cover damages caused by the participant or to the participant during their stay abroad).
A complementary private health insurance (optional) may be needed for some situations, for example in case of repatriation or special medical intervention. In addition to the above, insurance against loss or theft of documents, travel tickets and luggage is recommended (but not mandatory).
A photocopy of the insurance contract covering basic and (optionally) emergency issues in Greece, issued (or translated) in English, must be uploaded to NKUA Application platform one month prior to the start of the mobility period.

Before arrival
The Grant agreement has to be signed by the participants and then by the NKUA authorities before their mobility period.
As soon as the European and International Relations Department has all required documents, participants will receive by email:

• Their Erasmus+ Grant Agreement. They have to print 3 hardcopies and sign them all originally.
• The document “Individual’s declaration of personal details” link of the /Financial and Administrative Support Unit of the Special account for research grants of NKUA. The document must be filled in in English, must have the original signature of the participant and it has to be accompanied by a document issued by the participant’s bank stating the details of the bank account of the participant where the financial support should be transferred (bank account number, bank account holder, bank name, Address of the bank branch, Clearing/BIC/SWIFT number, IBAN number).

These signed documents must be send back by express shipping/courier (don’t forget to inform our office about the tracking number) to:
European and International Relations Department,
National and Kapodistrian University of Athens,
30, Panepistimiou street, 106 79 Athens, Greece
(For the attention of: Ms Fotini Fryda).

The European and International Relations Department then starts the procedure of payment of the first part (80%) of the financial support. 

After departure 
Participants after returning to their home country should send by email to erasmus[at]uoa[dot]gr :

• Copies of the arrival and departure boarding passes
• a duly completed and signed Certificate of Teaching or Training
• a short report of the activities during the visit accompanied by a short photo gallery.

After that they have to complete and submit the EU online survey they will receive from the European Commission via automatic email. Participants who fail to complete and submit the online EU Survey may be required to partially or fully reimburse the financial support received.

Following that, the European and International Relations Department starts the procedure of payment of the second part (20%) of the financial support.