(1) APPLICATION AND PRE-MOBILITY

1️⃣ NOMINATION

Once selected, participants must be nominated by their home institution before proceeding with their application.

Nomination process:
Partner institutions submit the nomination form via the online form available at the following link:
https://forms.gle/bQPYf8h2biF8JM5w8

Nominations must be submitted at least three months before the start of the mobility period, as this is the time required for participants to complete the application process.

Once nominated, participants will receive guidance from the European and International Relations Department on the next steps.

2️⃣ APPLICATION 

2.1. Online Application

(At least 3 months before mobility)

Required Documents:

1.  Invitation Letter from an NKUA School/Department or BIP Coordinator, for 5 consecutive days of activity (Participants applying for mobility at NKUA outside of BIPs must provide an invitation letter from the NKUA professor responsible for the agreement.)
2.  Copy of a valid passport
3.  Mobility Agreement

• For Teaching Mobility ⇒ Mobility Agreement for Teaching [📥], signed by: The applicant, the home university’s Erasmus+ coordinator, and the Head/Chair of the receiving department at NKUA.
• For Combined Teaching + Training Mobility ⇒ Mobility Agreement for Teaching and Training [📥], signed by: The applicant, the home university’s Erasmus+ coordinator, and the Head/Chair of the receiving department at NKUA.

📌 In your mobility agreement, you are required to describe the 5 days of activity. Before completing this, please read the ELIGIBLE ACTIVITIES GUIDE section carefully.

Upon successful submission, you will receive your Letter of Acceptance.

2.2. Additional documentation 

At least 2 months before mobility, participants must also email to kattemp@uoa.gr:

1. Flight ticket or e-ticket
2. Ticket/s Invoice/Proof of payment
3. Insurance contract in Englishthat covers the entire period of mobility
4. Visa copy (if required)
   [📥] Insurance Coverage and Visa Requirements Details
5. The Individual's Declaration of Personal Details document ([📥] click to download)
6. Solemn Declaration stating that participant does not possess a Greek Tax Identification Number (AFM) ([📥] click to download)
7. Banking Details Form completed by the participant ([📥] click to dowload) - Please send this document back in word format
8. A document issued by the participant's bank containing the details of the participant's bank account where the financial support is to be transferred, with a clarification that it will be used for the transfer of an international wire, including mandatorily:

   ♦ bank account number,
   ♦ account holder name,
   ♦ bank name,
   ♦ address of the bank branch,
   ♦ Clearing/BIC/SWIFT number, and
   ♦  IBAN number. 

Please bear in mind that these procedures may take a considerable number of days and/or weeks, so it is recommended that you initiate preparing your documents as soon as possible.

2.3. Grant agreement 

Once the European and International Relations Department has received all required documents on time, participants will receive their Erasmus+ Grant Agreement by email, along with instructions for signing and sending it back.

❗ IMPORTANT: Participants must bring three original signed copies of the Grant Agreement and submit them to the academic coordinator who invited them to the National and Kapodistrian University of Athens.

ΑΤΤΕΝΤΙΟΝ: Leave the NKUA legal representative field blank. This is NOT signed by the host department; NKUA will handle the signature later.

❗ Important Notice: Financial Deadlines & Mobility Cancellation

Please be advised that the administration and disbursement of all Erasmus+ grants are managed by the Special Account for Research Funds (ELKE NKUA). ELKE operates under strict, non-negotiable financial processing schedules.

• Cancellation: Failure to submit your pre-mobility documentation and Grant Agreement within the designated deadlines will result in the immediate and permanent cancellation of your mobility.
• No Retroactive Funding: Your documentation must be fully approved and signed by ELKE prior to your departure. Grants cannot be approved retroactively, and any mobility undertaken without prior approval will not be funded.