(1) APPLICATION AND PRE-MOBILITY

1. NOMINATION

Before applying for an Erasmus+ KA171 mobility at NKUA, participants must first be officially nominated by their home institution.

Participants cannot nominate themselves.

Nomination deadline (at least 3.5 - 4 months before mobility)

Nominations should be submitted as early as possible and sufficiently in advance of the planned mobility period.

As a general rule, the nomination must be completed before the participant starts the online application procedure and early enough to allow sufficient time for application review, preparation of financial documents, visa procedures where applicable, and conclusion of the Erasmus+ Grant Agreement before the mobility begins.

Following nomination, the participant will receive information from the Department of European and International Relations of NKUA regarding the next steps and the application procedure.

2. APPLICATION 

2.1. Online Application

Deadline: At least 3 months before the planned start of the mobility

Following official nomination by the home institution, the participant must submit the NKUA online application within the above deadline.

Required Documents:

1.  Invitation Letter from an NKUA School/Department or BIP Coordinator, for 5 consecutive days of activity (Participants applying for mobility at NKUA outside of BIPs must provide an invitation letter from the NKUA professor responsible for the agreement.)
2. Copy of a valid passport
3. Mobility Agreement

• For Teaching Mobility ⇒ Mobility Agreement for Teaching [📥], signed by: The applicant, the home university’s Erasmus+ coordinator, and the Head/Chair of the receiving department at NKUA.
• For Combined Teaching + Training Mobility ⇒ Mobility Agreement for Teaching and Training [📥]

The Mobility Agreement must be signed by the participant, the authorised Erasmus+ representative of the home institution, and the Head/Chair of the receiving School/Department at NKUA.

The planned activities for all five activity days must be clearly described in the Mobility Agreement. Before completing the document, please consult the ELIGIBLE ACTIVITIES GUIDE 

Documents to be sent by email at the same stage

Within the same deadline — at least 3 months before the start of the mobility — participants must also send the following documents by email to kattemp@uoa.gr:

1. Individual Declaration of Personal Details ([📥] click to download)
2. Banking Details Form, completed by the participant ([📥] click to dowload)
   Please return this document in Word format.
3. Official bank document confirming the participant’s bank account details for an international wire transfer.

The bank document must include:

• account holder’s full name;
• account number;
• IBAN, where applicable;
• bank name;
• bank branch/address;
• BIC/SWIFT code; and
• any additional routing or clearing information required for an international transfer.

Please make sure that the information provided in the Banking Details Form fully matches the information stated in the official bank document.

Please note: The online application and the submission by email of the Personal Details Declaration, Banking Details Form and official bank document are part of the same application stage and must all be completed at least 3 months before the mobility starts.

2.2. Additional documentation 

Deadline: At least 2 months before the start of mobility

After the application has been reviewed and the participant has received the Letter of Acceptance, the following additional documents must be sent by email to kattemp@uoa.gr

1. Flight ticket or e-ticket
2. Ticket/s Invoice/Proof of payment
3. Insurance contract in Englishthat covers the entire period of mobility
4. Visa copy (if required)
   [📥] Insurance Coverage and Visa Requirements Details
5. Solemn Declaration stating that participant does not possess a Greek Tax Identification Number (AFM) ([📥] click to download)

Participants are strongly advised to begin preparing these documents as early as possible, as visa, insurance, travel and administrative procedures may require considerable processing time.

3. Grant agreement 

Once all required pre-mobility and financial documents have been received and checked, the Department of European and International Relations will prepare the participant's Erasmus+ Grant Agreement.

The Agreement will be sent to the participant by email together with detailed signing instructions.

Participants must carefully check all personal, mobility and bank details before signing.

IMPORTANT: Participants must bring three original signed copies of the Grant Agreement and submit them to the academic coordinator who invited them to the National and Kapodistrian University of Athens. The receiving academic coordinator will forward the original copies to the Department of European and International Relations for completion of the institutional signature procedure.

ΑΤΤΕΝΤΙΟΝ: Do not complete or sign the field reserved for the NKUA Legal Representative.
This field is completed exclusively by NKUA through the institutional financial/administrative procedure.